Officer Information Services Job at Uganda Communications Commission (UCC)

Uganda Communications Commission (UCC)

Officer Information Services Job Post

Location: Jobs in Uganda 2024 - 2025

Work Hours: Full-time, 08 hours per day

Salary: UGX

No. of vacancies: 01

Deadline: September 26 2024

Hiring Organization: Uganda Communications Commission (UCC)

Job Details:

Job Purpose
To support the commission’s Records Management Program by implementing best practices for the registry in line with the Commission's Corporate mission.

Primary Tasks and Responsibilities
• Receive incoming mail and invoices, both physical and electronic copies.
• Classify physical copies of outgoing mail and electronic copies (in the ERDMS)
• Transfer records from departments to the registry.
• Manage the appraisal, weeding and boxing of inactive files and transfer them to the records centre.
• Retrieve and distribute files required by staff.
• Attend to internal and external inquiries concerning inbound mail and invoices.
• Support ERDMS Operations/usage and appraise subordinates.
• Maintain flexibility to accommodate any other duties assigned by the line supervisor from time to time.

Key Performance Indicators
• Accuracy and completeness of classification for physical and electronic outgoing mail in the Electronic Records and Document Management System (ERDMS).
• Timeliness and accuracy in managing the transfer of records from departments to the registry.
• Timeliness and effectiveness in the retrieval and distribution of files requested by staff.
• Responsiveness and efficiency in managing internal and external inquiries related to inbound mail and invoices.

Education and Professional Qualifications
• Bachelor's degree in library and information sciences, records or archives management, or public administration & management.

Working Experience
• Minimum of two (2) years of relevant experience

Skills, Knowledge and Abilities
Technical
• Information Management
• Task and Organisational Skills
• Analytical and Administrative Proficiency
• Computer Skills and Professionalism with a Focus on Teamwork

Behavioural
• Integrity
• Attention to Detail and Problem-Solving