10 Senior Assistant Secretaries Job at Office Of The President

Office Of The President

10 Senior Assistant Secretaries Job Post

Location: Jobs in Uganda 2023 - 2024

Work Hours: Full-time, 08 hours per day

Salary: UGX

No. of vacancies: 10

Deadline: May 10 2024

Hiring Organization: Office Of The President

Job Details:

Minimum Qualification
• An Hounours Bachelor’s degree in any of the following: Arts, Social Science, Development Studies, Social Work and Social Administration, Management Science, Law or Commerce (Management option), Business Administration (Management option) or a related field from a recognized awarding Institution plus a Certificate in Administrative Officers Law Course. - A post graduate Diploma in Public Administration, Management, Development Administration or a related field from a recognized awarding Institution.

Working Experience
• At least three (3) years working experience at a level of Assistant Secretary or equivalent level of experience in Administration gained in Government.

Duties
The incumbent will be responsible to the Principal Assistant Secretary for performing the following duties:-
• Taking Minutes of the Senior Management meetings.
• Assisting the Principal Assistant Secretary in managing Protocol affairs.
• Providing administrative support to the Ministry or Department.
• Acting as the link between Ministry or Department and Parliament.
• Ensuring the maintenance of assets and facilities.
• Ensuring the availability, proper use and maintenance of utilities.
• Participating in the organization of the national functions
• Appraising and supervising subordinate staff.
• Any other duties as may be assigned from time to time.

Application procedure

Applications are invited from suitably qualified serving Public Officers in Ministries/Departments/Agencies and Local Governments dully appointed and confirmed by the Appointing National and Local Service Commissions to fill vacant posts. Applications should be filled ON-LINE and submitted not later than 10th May, 2024. The link to the e- recruitment system can be accessed and viewed at https://vacancies.psc.go.ug/ors

Mandatory Instructions to Applicants: -
a) Apply ON-LINE.
b) Scan and submit relevant documents (‘O’ and A’ Level Result Slips and Certificates, Bachelor’s Degree and Post Graduate Transcripts and Certificates, Professional Documents, copies of letters of appointment, confirmation and promotion) on-line.
c) Each attachment must not exceed a limit of 1MB and only portable documents format (PDF) is allowed.
d) Print an Extract of PS Form 3 (2008) and obtain recommendation from the Responsible Officers. Scan the recommendation together with the rest of the documents and submit online.

Application Process
i) Visit the website https://vacancies.psc.go.ug/ors
ii) Click on ‘register as a new user’ to create your account and complete your profile starting with the Bio data moving downwards
iii) If you already have an account, simply click on your right and update your profile
iv) Click a Job from the list of advertised jobs in the menu.
v) View the Job Details and Click ‘Apply now’
vi) Review your application and SUBMIT.

NB. Applicants are allowed to apply for only one post.

Please Note: -
a) Only applications on-line will be considered.
b) Only shortlisted candidates will be contacted.
c) Shortlisted candidates shall be required to bring along with them, their original certificates of ‘O’ and ‘A’ Level, Transcripts and Certificates, letters of employment, National Identity Cards during the Oral Interviews.
d) Short listed Applicants should ensure that their Staff Performance Appraisals for the last three (3) Financial Years 2019/2020, 2020/2021, 2021/2022 are submitted to the Commission before the date of Oral Interviews.
e) In case of any inquiry, contact Tel. No. 0414254271 or 0414342279 or e-mail vacancies@psc.go.ug

Applicants should have the following Core Competencies:
1. Public Sector Management, Results Orientation, Ethics and Integrity, Interpersonal, Communication and Computer Skills, Ability to Adapt to Multi Cultural Settings, Innovation, Concern for Quality, Standards and Technical Competence, Ability to Coach Subordinates and Report Writing Skills.
2. Strategic Thinking, Negotiation Skills, Team Building, Conflict Management, Policy Development, Change Management, Research and Project Management Skills.