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| True North Consult Ltd |
Logistics Department Assistant Job Post
Location: Jobs in Uganda 2023 - 2024
Work Hours: Full-time, 08 hours per day
Salary:
UGX
No. of vacancies: 01
Deadline: February 19 2024
Hiring Organization: True North Consult Ltd
Job Details:
Activities
The position holder is responsible for the following;
• Organize transport and other travel logistics such as hotel bookings and tickets for team members both in country and abroad with full utilization of PTS/ TRAM for; (allocation, daily POB, POB projection, certification management)
• Makes arrangement of appointments and meetings including meeting room reservations, compiling, and preparing briefing, presentation materials, background information and documentation for meetings
• Makes travel arrangements and hotel reservations, processes requests for visa, identification cards and other documents.
• Provides administrative support to conferences, workshops, retreats.
• Research statistical data from internal and external sources, preparation of statistical charts, tables and reports
• Set up and maintain paper and electronic filing systems for records and correspondence.
• Follow up on administrative duties for the department such as preparation of mission orders, expense forms, leave schedules, timesheets, department’s vacation planning.
• Provides inputs to the service line's administrative business processes mapping and implementation of the internal standard operating procedures
• Actively participate and follow up on the organization of all Logistics Events
• Carry out any other duties that may be assigned to him/her by the line manager
Person Specification
Education, Training,
Skills & Experience
Qualification:
• Bachelor’s degree in Business Administration, Statistics, Human Resource Management
Experience:
• More than 3 years’ experience in performing similar tasks with demonstrable skills in travel booking, planning and scheduling of events and meetings
• Shows pride in work and in achievements, demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
• Good command of English knowledge and experience in database management including MS access, word, project, excel.
• Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately.
• Able to: work under pressure and stressing conditions, in autonomy, adapt, communicate, and integrate in different environment. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Application procedure
You can apply by submitting your cover letter and CV to oil.gasjobs@truenorthafrica.com with subject line Logistics Department Assistant by 19th February 2024
All application documents Must be in either PDF or MS. Word.
Date Posted: 2023-02-13
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