Manager Procurement & Fulfilment Job at Absa

Absa

Manager Procurement & Fulfilment Job Post

Location: Jobs in Uganda 2023 - 2024

Work Hours: Full-time, 08 hours per day

Salary: UGX

No. of vacancies: 01

Deadline: September 11 2023

Hiring Organization: Absa

Job Details:

Job Summary
The jobholder is responsible for managing day to day procurement activities, handling procurement fulfilment operations and quality delivery of business procurement/sourcing requirements within the country through;
• Review and understand User requirements and identify the right Vendor categories
• Launch Events in the COUPA System inviting Vendors to participate in the process
• Support and guide Cross Functional Teams in the evaluation processes
• Spearhead negotiations with Vendors for the best deals and other Terms of Contract
• Prepare detailed reports with award recommendations for consideration by the SGC
• Follow up on deliveries; assist Contract/Vendor Managers to ensure delivery of the right products/services/works in line with the delivery timelines

Additionally, the Procurement and Fulfilment Manager will;
• Sourcing Strategy Planning - continuously improving and re-evaluating the purchasing activities of the Bank.
• Execution of the strategic, tactical or direct sourcing operations
• Manage and maintain Procurement Procedures that adhere to the Bank Policies and Business Strategy
• Ensure supplier compliance with the applicable Bank Procurement Procedures
• Spearhead and coordinate the in-house procurement trainings for continuous development of colleagues
• Spearhead and coordinate refresher trainings on the online procurement tools (OWARI/SAP & COUPA) for both colleagues and Service Providers
• Continuously mentor, advise and support the Team
• Work with the Finance Department to ensure accurate and timely payment of Invoices
• Provide periodic reporting to Management on procurement performance controls
• Gather feedback from Vendor Managers on vendor performance for use in future procurements
• Benchmark the performance of Service Providers based on external performance and supplement the information in the supplier database
• To escalate and assign queries to relevant personnel within the department
• To own and follow-up on the resolutions of problems/complaints logged in the department within the prescribed SLA limes.
• To update internal and external stakeholders on the progress of outstanding issues as stipulated in the relevant SLA's.
• Working collaboratively across ARO Procurement and the business to deliver value from Global deals
• Personal Performance & Development
• Ensuring all Personal Development Plan goals and objectives are met or exceeded
• Taking responsibility for own development needs and ensuring that any personal development objectives are met or exceeded
• Promptly acting upon all feedback received (both positive and negative)
• Keeping abreast of the latest developments in ‘world-class’ sourcing delivery – tools, processes, systems, organisational structures and using internal and external networks in order to further enhance your skills and experience.
• Sharing best practices as appropriate.
• Always demonstrating the Group Centre Guiding Principles and playing your part in Absa Bank Uganda agenda

Job Description
Key accountabilities
Accountability:
• Determine efficient procurement strategies, which are aligned to business objectives/strategies delivering quantified benefits against performance metrics covering logistics, service, quality, cost, innovation and risk mitigation for transparency of spend.
• Determine appropriate supplier/cross-functional fora to promote supplier proposals regarding innovation or process improvement
• Serving both internal and external customers.
• Engage Users to guarantee agreement on terms of requirements and process

Role/Person specification
Education and experience required
• Bachelor’s Degree in Procurement and Supply Chain Management/Business Related Course/Graduate Diploma CIPS
• Four (4) years (Technical and Managerial) experience

Knowledge and skills:
• Knowledge of the Bank Procurement Policies, Procedures and Systems management
• Knowledge of budgeting and planning processes
• Knowledge of legal obligations relating to Procurement
• Working knowledge of operational risk
• Management and leadership skills
• Highly organized and detail-oriented
• Negotiation skills
• Excellent analytical and problem solving skills
• Time management

Competencies:
• Deciding and initiating action
• Learning and researching
• Entrepreneurial and commercial thinking
• Relating and networking
• Adapting and responding to change
• Persuasive and influencing
• Creative and innovative
• Professionalism

Education
Higher Diplomas: Business, Commerce and Management Studies (Required)