Industrial Relations Officer Job at NFT Consult Ltd

NFT Consult Ltd

Industrial Relations Officer Job Post

Location: Jobs in Uganda 2023 - 2024

Work Hours: Full-time, 08 hours per day

Salary: UGX

No. of vacancies: 01

Deadline: September 08 2023

Hiring Organization: NFT Consult Ltd

Job Details:

The Industrial Relations Officer will undertake routine monitoring of contractor Industrial Relations performance, reporting Industrial Relations issues, non-conformances, and worker grievances and tracking all Industrial Relations and worker welfare issues at the work site to closure. During construction, monitor and report. Contractor Industrial Relations and camp operations performance, Contractor management and resolution of workers issues, and provide inputs to Project IR Performance Project reporting.

Duties and Responsibilities:
• Maintains professional working relationships with Contractors and Project management at all times.
• Through daily assurance and Industrial Relations-focused engagements, verify day-to-day Contractor activities and align with contractor Industrial Relations procedures within the area of responsibility.
• Verify all workers have contracts of employment and understand all their conditions of employment.
• Maintain oversight of the worker grievance register, ensuring that it is updated and accurate.
• Assist and provide guidance where appropriate on worker grievance resolution.
• Support the Industrial Relations Supervisor with disciplinary actions and disciplinary hearings.
• Maintain workforce records (interview notes and pre-employment checks, employment contracts, disciplinary action records, demobilization notices).
• Routine and non-routine monitoring of Contractor and sub-contractor Industrial Relations Plan implementation.
• Issue daily Contractor Industrial Relations Performance reports summarizing daily Industrial Relations activities and progress updates.
• Elevate Contractor and Project Industrial Relations issues arising onsite to the Site Manager and Industrial Relations Supervisor.
• Prepare Industrial Relations inputs for routine and non-routine reporting.
• Assist the Industrial Relations Supervisor in investigating and closing Industrial Relations non-conformance and field observations arising out of Project, Contractor, and Third Party monitoring.
• Coordinate workforce planning per Contractor Labor Management Plans and Local / National Content Plan commitments.
• Verify Contractor recruitment is undertaken according to Project and Contractor recruitment and selection procedures in approved Labour Management Plans.
• Liaise with Project Community Relations Supervisors, Project H3SE, Site Manager, and Contractor Industrial Relations / Human Resource regarding Contractor labor management, camp management, recruitment plans and processes.
• Where relevant, oversee the screening of applicants for experience and suitability, and observe local unskilled labor recruitment processes.
• Where required oversee pre-employment medical checks or observe Contractor management of this process.
• Verify and where relevant retain records of activities associated with Contractor recruitment.
• Support the Industrial Relations Supervisor in managing the Contractor demobilization process.
• Ensure all risks associated with Contractor demobilization planning and implementation are satisfactorily identified and managed.
• Verify Contractor workforce is given sufficient written notice of demobilization according to the Contractor Labour Management Plan.
• Verify all workers receive their final pay, all demobilization entitlements, and required paperwork is completed.

Requirements/ Qualifications:
• Candidates must be Ugandan nationals.
• Minimum undergraduate qualification in a relevant discipline and at least 6 years of labor or employment law, and industrial relations experience.
• Extractive industry experience, construction or logistics industrial relations, labor management, and camp operations.
• Experience across a diverse workforce comprising unskilled, semi-skilled, technical, and management/ professional workers and a broad supply chain.
• Ability to maintain good working relationships with project management, contractors, and sub-contractors.
• Ability to work independently, meet deadlines, and is a quick, adaptable, learner from on-the-job training.
• Ability to liaise with and communicate productively with Contractor representatives.
• Operate unsupervised to carry out onsite and offsite visits and audits to a professional standard.
• Good written and spoken English and Kiswahili.
• Strong IT and data collection capabilities.
• Interpersonal and networking skills.
• Report writing, analytical skills, and intensive problem-solving capabilities.

Desirable:
• Communication, collaboration, and team-working skills especially in multi-discipline and multi-cultural teams.
• An ‘Incident Free’ mindset and commitment to the Project Zero Harm safety culture.
• Human rights awareness and industry good practice expectations, elevating awareness of and contributing to zero tolerance towards discrimination, harassment, and corruption.
• An ability to work effectively in a diverse, multidisciplinary team environment, including Interface management experience, within facilities, and across other functions.