Project Accountant Job at National Information Technology Authority Uganda (NITA)

National Information Technology Authority Uganda (NITA)

Project Accountant Job Post

Location: Jobs in Uganda 2023 - 2024

Work Hours: Full-time, 08 hours per day

Salary: UGX

No. of vacancies: 01

Deadline: June 15 2023

Hiring Organization: National Information Technology Authority Uganda (NITA)

Job Details:

Objective of Assignment
To carry out the function of project accounting efficiently and ensure financial management support is provided to meet the needs of operations and objectives of the project effectively.

Reporting
The Project Accountant will report to Director, Finance and Administration on functional deliverables and to UDAP Programme Coordinator administratively.

Responsibilities and Tasks
The main responsibilities and duties of the Project Accountant shall be as outlined below;
i) To manage all the Project finances in accordance with the approved financial controls by both the Government of Uganda and the World Bank.
ii) To prepare the draft annual work plan and coordinate with other stakeholders for review and concurrence .
iii) To review and advise the UDAP Programme Coordinator on all expenditure requests.
iv) To review supporting documents for payment authorization letters for the Accounting Officer as appropriate, in favour of executors and service providers of approved projects and ensure payments are made timely;
v) To follow up approvals of expenditure requests and related accountabilities of funds;
vi) To maintain all project accounting information/records in a complete and orderly manner;
vii) Prepare and follow up endorsement and payment of relevant loan withdrawal applications;
viii) To participate in the audit processes of the project, particularly facilitating audit team members’ easy access to the project financial records;
ix) To provide feedback on the approval processes of expenditure requests and the preparation of payment orders issued by the
Accounting Officer
x) To obtain/review accountabilities for expenditure from related executors and service providers.
xi) To maintain a record of the fixed Assets and inventories; xii) Prepare monthly, quarterly UDAP financial reports and annual accounts on a timely basis.
xiii) To perform any other duties as may be assigned from time to time by the Director Finance and Administration.

Deliverables
The expected deliverables from the Project Accountant will include but not limited to the following:
i) Detailed Project budget and work plan every six months
ii) Cash flow forecasts for project needs based on the work plans including
PPDA needs
iii) Monthly UDAP project financial statements iv) Withdrawal applications submitted quarterly with Interim Financial Reports (IFRs) within 45 days after the end of the quarter.
v) Summary statement of expenditures for Contracts subject to prior review by World Bank
vi) Annual financial statements within 30 days after end of a financial year.

Qualifications, Competences and Experience

Candidates should have the following qualifications, competencies and experience:

Qualifications
i) Minimum qualification of Bachelors’ Degree in Commerce, Business Administration or Financial Management (Accounting Option) from a recognized university or its equivalent. Professional Qualification in
Accountancy (CPA or ACCA) ii) Member of the accountancy professional body such as ICPA (U) or ACCA.

Competencies
i) Proven track record of professional integrity and confidentiality in handling public resources ii) Solid organisational skills
iii) Good interpersonal and communication skills and ability to work with teams in the organisation at all levels
iv) Strong report writing and presentation skills
v) Must be able to work under pressure and tight deadlines, with minimum supervision
vi) Computer knowledge and skills in MS-Word, MS-Excel and internet/email is a mandatory requirement.

Experience
i) Minimum of five (5) years overall accounting experience.
ii) Experience in public sector and donor funded projects will be an added advantage. iii) Excellent knowledge of the relevant Accounting Computer packages

7.0 Duration of Assignment

The successful candidate shall be engaged under a three (3) year employment contract, renewable subject to satisfactory performance.

Other Required Skills and Competences
i) Communications: Very good communication skills (spoken and written), including the ability to communicate effectively with diverse audiences on environmental related matters, good negotiation skills and to prepare a variety of written documents, contracts, reports, etc. in a clear, concise style.
ii) Teamwork: Very good interpersonal skills and ability to establish and maintain effective working relations with people in a multi-cultural, multiethnic environment with sensitivity and respect for diversity.
iii) Integrity: Must be a person of proven honesty and does not tolerate corruption and unethical behaviours in all its forms and manifestations.
iv) Innovation: Must be a person with ability to seek new ways of doing things efficiently to deliver value to our customers.
v) Customer Centricity: Must be a person who strives to satisfy customers and clients. Should be able to understand what the customer wants and delivering it flawlessly.
vi) Quality: Must be a person who thinks of quality and continuous improvement in his/her work.

Application procedure
Interested applicants who meet the job requirements/specifications and with the right personal attributes are required to complete and submit a NITA-U Application Form (which can be downloaded from https://www.nita.go.ug/downloadable-forms/job-application-forms with a cover letter, supported by a detailed curriculum vitae, copies of certificates and testimonials, and must specify day time telephone contact, email addresses of both the applicant and three referees to the address below.
THE EXECUTIVE DIRECTOR,
National Information Technology
Authority – UGANDA (NITA-U),
Palm Courts, Plot 7A, Rotary Avenue (former Lugogo bypass)
P.O. Box 33151, Kampala-Uganda
Tel: 0417 801 038
Or via email: hr@nita.go.ug (application shouldn’t be more than 10MBs)

The deadline for applications for the positions is 15th June 2023. (Not later than 1700 hrs. Local Time).

Only Soft copy applications will be accepted and no application will be considered without a duly completed and signed standard application form (referred to above).